Driver authorisation and driving licence validation programmes

In 2010 Total Motion developed an online driver authorisation system to simplify the verification process and make record keeping more effective.

Our online portal features an automated process which provides clients with a simple and robust way of authorising drivers and vehicles, checking licence validity and verifying grey fleet compliance and renewals.

Employees simply log on via a secure portal and follow the instructions. All the data provided is then held within our system.

Driving licence checking data verification portal

Our driver portal is a secure, fully controlled and managed driving licence checking and data verification programme that provides online results directly from the DVLA driver database.

It verifies an individual’s driving licence record and status – with enquiry results uploaded directly to our customer Fleet Connect dashboard in a secure web-based application that retains all the reporting and management capabilities of the normal Fleet Connect system.

The portal also verifies:

• Business insurance for grey fleet
• Driving history, including any endorsements and accidents
• MOT certification and road tax for grey fleet
• Vehicle history, including maintenance and accidents

Drivers can also to take part in an online risk assessment via the portal, with targeted training modules based upon their score.

On implementation we can agree the logistics of either putting all drivers through the authorisation process straight away or setting a timetable based upon the legacy system that is being replaced.

Once authorised and in the system, the updating and validation process becomes automated and is based upon the checking and validation programme agreed with clients.

Our customer support team contacts those drivers who are required to either provide updated information or have their licences re-checked. The results of this procedure are shown within the monthly report or once it’s set up on the customer web portal.

With regard to driving licence checks, we recommend that clients follow an annual validation programme, with those drivers deemed to be at high risk either through AWLC data, previous convictions or accident rate, put through the system every six months.

Driving licence checking and data verification is an important task for any fleet.

Department for Transport research concludes that unlicensed drivers spend more than more than 553,000 hours per month on the road.

Industry statistics also show that nearly one in three of all drivers covering business mileage have penalty points on their licence. Every day, drivers’ licences are revoked with or without their knowledge.

The photo card driving licence introduced in 1998 is valid for 10 years, so those cards issued in 1998 started to expire in 2008. And, more than 80% of drivers holding these licences are unaware that they expire.